Effective Date: October 31 2024

At Pocket HCM, we value your privacy and are committed to protecting the personal information of our users. This privacy policy describes how we collect, use, and protect your information when you use the Pocket HCM app, specifically in relation to the QR code scanning feature for employee check-in and check-out purposes.

1. Information We Collect

When employees scan their QR code via the Pocket HCM scanner, we collect the following information:

• Employee Identification Information: Data linked to each employee's unique QR code.
• Check-In and Check-Out Times: Recorded to facilitate attendance tracking.
• Location Data: Approximate location may be collected to verify the scanning location (limited to office premises).

2. How We Use Your Information

We use the information collected to:

• Monitor and manage employee attendance records.
• Generate attendance reports for HR and administrative purposes.
• Ensure accurate record-keeping for payroll and time management.

3. Data Storage and Security

We take reasonable steps to protect the security of your data. Data is securely stored on our servers and accessible only to authorized personnel. Security measures include encryption and access control to protect against unauthorized access or disclosure.

4. Data Sharing

Pocket HCM does not share employee data with third parties except as necessary to comply with legal obligations or with explicit consent from the user or employer.

5. Data Retention

Employee attendance data is retained as long as necessary for HR and administrative functions, after which it is securely deleted.

6. Your Rights

Employees have the right to:

• Access and review their attendance records.
• Request corrections to any inaccuracies.
• Request deletion of data no longer necessary for HR purposes.

7. Changes to This Privacy Policy

Pocket HCM may update this privacy policy periodically to reflect changes in practices, legal requirements, or new features. Any updates will be posted here, and we encourage you to review this policy periodically.

8. Contact Us

If you have any questions or concerns about our privacy practices, please contact us at fleacttech@gmail.com.